The role is responsible for supporting the Head of Department/Reporting Manager/team members in implementing and monitoring the department KPIs/projects/initiatives -  Acts as the focal point of daily operations for Procurement and Financial Operations.

Key responsibilities
  • Support Head of Department/ Reporting Manager to conduct analysis, formulate solutions, propose recommendation/implementation plan with clear targets
  • Execute and deliver detail tasks for projects/initiatives as per Head of Department/ Reporting Manager's instruction
  • Track, manage, monitor and report progress of tasks assigned with guidance from Head of Department/Reporting Manager
  • Engage with stakeholders at all operational levels to obtain alignment and shared direction
  • Provide support to the Head of Department/Reporting Manager in preparing correspondence, reports and presentations
  • To perform any other ad-hoc duties assigned from time to time by management/ Head of Department/ Reporting Manager whenever deemed appropriate



Procurement (Functional Details)

  • First point of contact for all inquiries on procurement. 
  • Provide guidance to internal stakeholders on procurement process to ensure compliance to the policy and procedure.
  • Coordinate end to end procurement activities with internal stakeholders and bidders for all sourcing/tendering activities.
  • Maintain all master data, contract listing and service level agreement with vendors. 
  • Conduct periodic review on vendor and contract performance.
  • Coordinate the reporting on procurement activities and performance.
  • Implement process improvement initiatives on procurement practices to adopt best practices relevant to the business activities.
  • Ensure proper filing for all documentation on procurement activities for audit purposes.


Finance Operations (Functional Details)

  • Liaise with payment agent on vendor payments as per payment cycles
  • Ensure vendor received payment notification after each payment transaction
  • First point of contact on all invoice or payment related queries/issues
  • Assist in the compilation of payables information e.g. spend report
  • Be involved in month-end accounts closing activities and assist on audit or tax-related matters
  • Petty cash management
  • Maintaining fixed asset register, asset tagging and annual assessment of fixed asset
  • Ensure all financial operation activities in compliance and adhere to Company policy and procedures
  • Participate in ad-hoc projects and other financial operation task required from time to time as and when required



  • Posses at least a Bachelor's Degree in Business Administration/ Procurement/ Finance/ Accounting from a recognised university with a minimum grade of second class upper or having more than 8 years of working experience, if do not possess bachelor's degree.
  • Have at least 1 to 5 years working experience in the relevant field


  • Microsoft Applications (Intermediate)
  • Additional skills and experience - in the following areas would be an added advantage: HR/Office Administration/Accounting/Finance, Financial AnalysisProject ManagementBusiness Ethic and Corporate Governance Statistical Knowledge



1. Problem Solving

  • Strong analytical skill, critical in solving issues/challenges
  • Offer sound solutions for operational issues


2. Communication skills

  • Excellent written/ verbal communications skills in English and Bahasa Malaysia
  • Additional language is an advantage


3. Stakeholder engagement

  • Able to engage stakeholder at all operational levels with confidence in a clear and concise manner


4. Confidentiality

  • Ability to handle confidential matters in appropriate manners


5. Execution & Program Management

  • Meticulous and detailed oriented
  • Multi-task/handle multiple projects and assignments, whilst adding value to each assigned tasks
  • Action oriented, independent, self-motivated and self-driven to deliver results
  • Prepared to work long and odd hours when needed, under pressure and within tight deadlines


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